For Participants

Welcome to ICONIP 2025!
This page provides important information to help you prepare for and navigate the conference smoothly.

Registration & Check-in

• On-site Registration Desk Location: OIST Conference Center
• Registration Desk Opening Hours:
  • November 20 9:00-17:00
  • November 21 – 23: 8:30-19:00
  • November 24: 8:30-15:00
• Please bring your confirmation email or Registration ID to collect your conference badge.
• Please bring a valid photo ID, as identity verification may be required at the registration desk.
• Your badge must be worn at all times during the conference.

Program & Proceedings

• The program is available on the Program page.
• Please review your session times and locations carefully.
• The conference proceedings will be available online (details will be sent to registered participants).

Presentation Guidelines

Oral Presentations

• Presentation time: 15 minutes + 5 minutes Q&A

Poster Presentations

• Poster size: A0 size (W84.1cm × H118.9cm)
• Posters should be put up before the start of your poster session and removed by the end of the session on the same day.

Venue & Facilities

• Conference Venue: Please check the Venue page.
• Wi-Fi: Free Wi-Fi (OIST-public) will be available for all participants.

Shuttle Bus Service

Shuttle bus reservation is now available on the Transportation page. Please ensure that your reservation is completed by October 20.

• A complimentary shuttle bus will operate between , hotels in Onna Village, OIST Seaside House and the venue during the conference.
• The timetable will be announced in early November.

Childcare Services

Please click the button below to register by October 20. Advance reservation is required.

• Eligible Age: 3 months – 12 years old
• Service Hours: 
  • November 20: 9:30 – until the end of the sessions
  • November 21–24: 8:30 – until the end of the sessions
• Location: Conference Center Meeting Room 3, 4

• Fees for full-day:
  • First child: 3,300 JPY (tax included)
  • Additional children: 1,650 JPY (tax included) per child
• Half-day options:
  • Morning: 9:00 – 13:00
  • Afternoon: 13:00 – 18:00
  • Fee: 1,650 JPY (tax included)
• Meals: Meals are not provided, so children should bring their own food or eat with a guardian outside.

Social Events

• Welcome Reception: November 20, 17:20 – 18:20 at OIST Conference Center
  　　Note: The reception is open to participants who are registered for the Main Conference and have indicated their attendance when completing their registration.
• Conference Banquet: November 22, 18:30 – 20:30 at OIST Main Campus Center Court　　
  Note: The banquet requires prior registration and payment.

• Excursion

Climate in Okinawa

November is one of the most comfortable months to visit Okinawa. The average temperature is around 22–25°C during the day and 18–20°C at night, with low humidity and pleasant breezes. Although typhoon season has ended, we still recommend bringing a light jacket or cardigan for cooler evenings.

In Okinawa, you may notice many people wearing “Kariyushi Wear”, a traditional yet casual style of shirt similar to an aloha shirt. It is commonly worn in business and formal settings, especially in warm weather.

For the conference, casual or business-casual attire is perfectly appropriate. Wearing Kariyushi Wear is also very welcome!